Admissions (10.2)

Policy statement

 It is our intention at Reepham Nursery School to make our setting accessible to children and families from all sections of the local community. We aim to ensure that all sections of our community have access to the setting through open, fair and clearly communicated procedures.

At Reepham Nursery School we provide nursery provision for 2, 3 and 4 year olds.
We are able to take up to 26 children per session.

Reepham Nursery School only admits a limited number of government funded and unfunded 2 year olds per term. This number will be determined by the Manager and assessed on a term by term basis.

If parents are not eligible for 2 year old funding, and do not want to pay for sessions, then universal free 15 hours provision is available from the term following a child’s third birthday until they reach compulsory school age. This entitlement is for every child, irrespective of background or family circumstances.

Regulations prescribe that children become eligible for a free childcare place on the dates set out below:

A two year old eligible for a free childcare place of up to 15 hours early years funding: A two year old not eligible for a free childcare place:
A child reaching their second birthday will be notified by the Local Authority if they are eligible to claim 15 hours free nursery provision. A child will be entitled to a free childcare place from the beginning of the claim period AFTER their second birthday A child reaching their second birthday, who is not eligible for Local Authority funding, can attend our nursery provision from the term AFTER their second birthday by paying fees for sessions they attend at our sessional rate.
A child approaching 2 years and born in the period: Will be able to start nursery from:
1st April to 31st August 1st September following the child’s 2nd birthday. (Autumn School Term)
1st September to 31st December 1st January following the child’s 2nd birthday. (Spring School Term)
1st January to 31st March 1st April following child’s 2nd birthday (Summer School Term)
A child approaching 3 years and born in the period: Will become eligible for 15 hours early years funded provision:
1st April to 31st August 1st September following the child’s 3rd birthday. (Autumn School Term)
1st September to 31st December 1st January following the child’s 3rd birthday. (Spring School Term)
1st January to 31st March 1st April following child’s 3rd birthday (Summer School Term)

As part of the registration process, parents/carers will be required to provide documentation to evidence their child’s date of birth. This is to confirm they have reached the eligible age for the free entitlements.

A copy of the document will be retained.  This will be stored securely and destroyed when there is no longer a good reason to keep the data.

Early Education is offered within the national parameters –

·        no session to be longer than 10 hours
·        no minimum session length (subject to the requirements of registration on the Ofsted Early Years Register)
·        not before 6.00 am or after 8.00 pm
·        a maximum of two sites in a single day

The Admission Policy is issued to all families as part of the registration process.  It is also available to view on our website:

Early Education is offered to families 38 weeks of the year. The funded hours can be claimed (to the maximum available) –

·        Mon – 9:30 am – 12:30 pm & 12:30 pm – 3:30 pm
·        Tues – 9:30 am – 12:30 pm & 12:30 pm – 3:30 pm
·        Wed – 9:30 am – 12:30 pm only
·        Thur – 9:30 am – 12:30 pm & 12:30 pm – 3:30 pm
·        Fri    – closed

Please refer to the SEND/Inclusion Policy concerning the SEND support on offer to children and how we support families to choose the right setting for their child with SEND.

We aim to identify all children that may attract any additional funding such as EYPP, DAF, SEND Inclusion Fund and any locally available funding streams with a view to submit a claim/application to support and improve their outcomes.

Our Procedures

  • We ensure that the existence of our setting is widely advertised in places accessible to all sections of the community.
  • We ensure that information about our setting is accessible, using simple plain English, in written and spoken form and, where appropriate, provided in different community languages and in other formats on request.
  • We arrange our waiting list in birth order. In addition, our policy may take into account:
  • the age of the child, with priority given to children who are eligible for the free entitlement – including eligible two year old children, where space is available;
  • the length of time on the waiting list;
  • the vicinity of the home to the setting;
  • whether any siblings already attend the setting; and
  • the capacity of the setting to meet the individual needs of the child.
  • We offer funded places in accordance with the Code of Practice for Norfolk and any local conditions in place at the time.
  • We keep a place vacant, if this is financially viable, to accommodate an emergency admission.
  • Our setting and its practices are welcoming and make it clear that fathers, mothers, other relations and carers are all welcome.
  • Our setting and its practices operate in a way that encourages positive regard for and understanding of difference and ability – whether gender, family structure, class, background, religion, ethnicity or competence in spoken English.
  • We support children and/or parents with disabilities to take full part in all activities within our setting.
  • We monitor the needs and background of children joining our setting on the Registration Form, to ensure that no accidental or unintentional discrimination is taking place and that we are able to offer appropriate support for children and their families joining our setting.
  • All children require a phased transfer in to the setting in accordance with the needs of the child and the setting.
  • We share and widely promote our Valuing Diversity and Promoting Equality Policy.
  • We consult with families about the opening times of our setting to ensure that we accommodate a broad range of families’ needs.
  • We are flexible about attendance patterns to accommodate the needs of individual children and families, providing these do not disrupt the pattern of continuity in the setting that provides stability for all the children.
  • Failure to comply with the terms and conditions may ultimately result in the provision of a place being withdrawn.


This policy was adopted at a meeting of:  Reepham Nursery School
Held in:  September 2016
Date to be reviewed:  September 2018
Signed on behalf of the management committee:  Graham Dunkley – Chairperson.